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Office administration departments perform day-to-day administrative and secretarial tasks for organizations. They perform functions such as typing documents, making travel arrangements for executives and bookkeeping. Office administration departments have different types of jobs. Individuals can work as secretaries, receptionists or customer service managers. These jobs can be full-time or part-time. Some organisations allow professionals to work from home.

Executive Assistant

An executive assistant performs administrative tasks for executives. This person creates statistical reports, sets up conference calls and meetings, greets visitors and writes memorandums. An executive assistant may also train and manage clerical staff. They must have at least have completed high school.

Legal Assistant

A legal assistant types legal documents such as motions and briefs and subpoenas. This person also works closely with lawyers and puts documents together for cases. A legal assistant works in various types of environments, including law firms, corporations and government departments. They do not need to have a formal education to be a legal assistant. Instead, the person can attend a community college to get the skills that are needed to work in the field.

Administrative Assistant

An administrative assistant plans and sets up meetings and oversees projects. They also make travel reservations for executives and guests. The administrative assistant creates documents such as reports, presentations and spreadsheets. A person doesn’t need a bachelor’s degree to be an administrative assistant. Instead, they can attend complete a Certificate III in Business and take courses such as business writing, word processing and desktop publishing.

Office Manager

An office manager oversees the clerical and secretarial staff. They also hire and train employees. The office manager keeps track of office supplies and orders them when they’re low. Many employers require the person to have qualifications in business. They must know office software such as Microsoft Office. The person must also be familiar with clerical and human resources management policies and procedures.

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